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Hiring guide: 5 best practices for remote onboarding

Published: Tuesday 20th October 2020

Hiring remotely in 2020 can be fruitful for your organization if you take the correct approach towards it. Your new employees may be experts at working remotely or be completely new to it. However, a remote onboarding process plays an essential role in helping them navigate their first month and project with you to feel welcomed, included and backed up by you. As new employees, a sense of belonging plays an essential part of their loyalty and overall productivity. Integrating into the organization as part of the family where each member matters will help them cope with the lack of a team working together under a roof.

Happy business people celebrating success at company after onboarding a team

Are you hiring remotely in 2020 and post COVID-19 where working from home will continue to be your primary mode of operation? Our hiring guide blog will help you with the 5 best practices to have a successful remote onboarding process for remote employees.

Without any delay, let us get right into it!  

  • Create a remote onboarding package for the new entrants: Remote onboarding requires a few modifications and adjustments to the nature of work from home jobs. Organizing your onboarding documents into a long to-do list will help the process stay uniform and repeatable with all employees with room for a few changes as per their designation. You can section your remote onboarding package into three sections, namely:
  • Particulars and procedures that need to be addressed before the employee officially joins the organization, mainly documentation and other formalities.
  • Things to cover during the employees first week at the organization that includes a look into the organization’s structure and how to help them fit in comfortably.
  • How to navigate through ongoing and upcoming tasks.
  • Have the new employee introduced to the team formally: A formal introduction of the team held on Zoom as a unit rather than individually is a good start to the remote onboarding process. This way, the employee gets to experience the feeling of a team membership while being out of an office environment. You can create a team bonding meeting where the employee can get to know the team members and vice versa, so both parties get comfortable with the changes and faces across the screen. When your team members cannot go to an actual office, you can bring the office environment to them by adapting and establishing face to face communication between team members.
  • Fragment training into steps: Breaking down the onboarding process into fragments will simplify the flow of it entirely, since it can take some time for the new employee to find their way around their jobs. The first part of onboarding post introductions is the training phase, where you may or may not put your staff on probation. Breaking their training into phases will help them absorb all the information without much confusion. You can fragment the training process between two or more mentors or assign individual mentors to each employee who can make sure the next stage is started only when the mentee aces the ongoing phase.
  • Introduce your culture and organization to the employee: Inculcating the mission, vision and values of your organization into all new employees is an important part of the onboarding process, since it aids in aligning them with the ways of your company. Giving them a virtual tour through one on one video calls and telling them about the pillars of your organization’s history, culture and aspirations will help them understand where they fit into the grand scheme. Hosting team building activities and establishing a wellness program that they can take advantage of are other parts of this process.
  • Give feedback and due guidance during the first project: Remote hiring can be daunting for new employees because they do not have their team around physically to rely on. It is important that you guide and help them during their first project and even the succeeding ones till they know their job like clockwork. This will establish a relationship of trust where the employee can receive constructive feedback and due appreciation from time to time so they can improve and stay motivated. You can also ask them about their experience and how they can be helped better.

With these tips to accomplish a successful remote onboarding in the year of hiring remotely, we hope that you create a process that is unique to your organization and reaps the best possible results for your team and new employee! If you want to know about candidate assessment tests during remote hiring, our blog will help you immensely. For more information based on pre-employment hiring guides, visit our hiring blogs.

 

 

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