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7 Way to boost your team productivity

Published: Sunday 28th February 2021

Crew of creative designers discussing ideas and sharing opinions during work process

Managing your own assignments along with a team can sometimes be a daunting task. Clubbing some people into a single group can often lead to clashes and in return hamper the team productivity extremely. Often people wonder why some teams struggle to achieve greater efficiency than others. This especially turns out to be very frustrating even though the team has the necessary capabilities to achieve greater productivity.

So, what is the way out? Basically, this involves inspiring the team through action. The manager or leader must also show that they care about everyone in the team. Along with this, there are some proven strategies to help you enhance team productivity. This does not mean that you will have to burn out your employees. The tactics mentioned in this article will help you manage your people effectively without causing difficulties.

1. Lead by Example!

This essentially means that before directing anyone else, your own management and working style has to be productive. If a manager is clumsy in managing their own time and if they are always preoccupied, then they will not be able to think strategically for the team. They should be smart in organizing their own workday. High levels of efficiency must be delivered while replying to emails, conducting meetings, or attending to other functions as a manager.

2. Present your expectations very clearly!

A good manager never assumes when it comes to setting their expectations to teammates.  Many times, they have to mention their needs explicitly to teammates to gain desirable results.  Assuming that a particular requirement is considered obvious by everyone might not be true. For instance, you must say to your teammates to check your work for typos. This is because your team might suppose that it is your job to check them. So, it is necessary to outline your expectations very clearly. Moreover, improper communication also builds resentment and anger at both sides. You will remain frustrated because you do not get what you want, and the team will have resentment because they will think that you are unfair.

3. Letting employees have direct influence overwork.

Your teams must have control over the work that is to be gauged under performance parameters. For example, expecting a marketing team to drive sales without giving them control over the website content is unfair.  So, your team must be provided with the necessary influence when you are setting up measurements for your work.

4. Know your employees!

Knowing about the strengths and weaknesses of employees are essential when you are allocating responsibilities. This will help you assign responsibilities that match their skills and competencies. For instance, you can assign tasks that require creativity to those members who can think out of the box.

5. More focus on health and wellness of every employee

Nobody can perform at their peak if they are sick physically or even mentally. A good wellness program should be organized to boost the health of employees. Along with this, encouraging employees to take a stroll before work or 10 minutes of stretching will help them in the long run. You can also promote preventive measures and offer nutritional snacks. Advising employees to curb vices such as alcohol consumption and smoking also helps.

6. Do not Micromanage!

Hovering around anybody to get desired results raises resentment amongst the teammates. This is one of the parts of micromanagement. Micromanagement essentially means controlling each and every aspect of a process. This involves expecting your employees to work in a definite manner, in a definite style, and at definite times. However, it is a fruitless process in the long run as employees begin to quit.

The solution is to clearly communicate the desired results with specific timelines. When the task is assigned, all tools and resources should be provided, and proper help must be given when there is a need. Being a nosy manager will not give expected results every time and hamper the team’s productivity.

7. Improve the physical environment!

Employees’ ability to focus is hugely dependent on the physical environment in which he or she is present. The office’s architecture, ergonomics, amount of lighting, color significantly impact the efficiency of everyone present in the team. For example, natural lighting reduces a lot of stress and negativity. Similarly, colors have a lot of effect on the psychology of any individual.

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